Privacy Policy for DocMind Reader

Last updated: December 19, 2024

Introduction

DocMind Reader ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application DocMind Reader (the "App").

Information We Collect

Information You Provide Directly

• Documents: Files you choose to open, view, or import into the app
• Annotations: Highlights, notes, and drawings you create within documents
• Settings: Your reading preferences, theme choices, and app configurations

Information Collected Automatically

• Device Information: Device model, operating system version, unique device identifiers
• Usage Data: App features used, crash reports, performance metrics
• File Metadata: File names, sizes, types, and access timestamps of documents you open

Information We Do NOT Collect

• Document Content: We do not read, analyze, or store the actual content of your documents
• Personal Identification: We do not collect names, email addresses, or phone numbers
• Location Data: We do not access or collect your location information
• Contacts: We do not access your contact list or address book

How We Use Your Information

Primary Uses

• Document Management: To display, organize, and manage your local documents
• Feature Enhancement: To provide OCR, AI summaries, and annotation features
• App Improvement: To fix bugs, improve performance, and enhance user experience
• Settings Persistence: To remember your preferences and customizations

AI and OCR Features

• Online Processing: When you use AI features (summaries, Q&A), selected text is sent to third-party AI services
• User Control: AI features are optional and clearly indicated when internet connection is required
• No Storage: We do not store or retain any text sent to AI services

Data Storage and Security

Local Storage

• Primary Storage: All your documents and annotations are stored locally on your device
• No Cloud Backup: We do not automatically backup your data to cloud services
• User Control: You have complete control over your data and can delete it at any time

Security Measures

• Encryption: Data transmission for AI features uses industry-standard encryption
• Access Control: The app only accesses files you explicitly choose to open
• No Background Access: We do not access your files when the app is not in use

Third-Party Services

AI Service Providers

• OpenAI: Used for document summaries and Q&A features (when enabled)
• Google ML Kit: Used for text recognition and OCR features
• Data Sharing: Only selected text portions are shared, never entire documents
• User Consent: AI features require explicit user action and internet connectivity
• Privacy Policies: Third-party services have their own privacy policies
• Data Processing: Text is processed in real-time and not stored by third parties

Analytics and Crash Reporting

• Crash Analytics: Anonymous crash reports to improve app stability
• Usage Analytics: Aggregated, non-personal usage statistics
• No Personal Data: Analytics contain no personally identifiable information
• Opt-Out Available: You can disable analytics in device settings
• Data Retention: Analytics data retained for maximum 26 months

Your Rights and Choices

Data Control

• Access: You can view all your data within the app
• Deletion: You can delete annotations, documents, or uninstall the app
• Export: You can export your annotations and notes
• Settings: You can modify privacy settings and disable features

AI Feature Control

• Opt-In: AI features are optional and require explicit activation
• Offline Mode: Full app functionality available without internet connection
• Clear Indicators: Online features are clearly marked with connectivity status

Children's Privacy

DocMind Reader does not knowingly collect personal information from children under 13 years of age (or under 16 in the European Economic Area). If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at demogitcode@gmail.com, and we will take steps to delete such information from our systems.

Permissions and Data Access

Required Permissions

• Storage Access: To read and manage documents you choose to open
• Camera: For document scanning and OCR features (optional)
• Internet Access: For AI features and app updates (optional)

Permission Usage

• No Background Access: Permissions are only used when app is active
• User Control: You can revoke permissions in device settings
• Minimal Access: We only access files you explicitly select

Data Retention

Local Data

• User Control: Data is retained on your device until you choose to delete it
• App Uninstall: All local data is removed when you uninstall the app

Transmitted Data

• AI Processing: Text sent to AI services is not retained after processing
• Analytics: Anonymized usage data may be retained for up to 2 years for app improvement

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the app
• Updating the "Last updated" date at the top of this policy
• Providing in-app notifications for significant changes

Legal Compliance

This Privacy Policy complies with:

• Google Play Store: Developer Policy and Data Safety requirements
• Apple App Store: App Store Review Guidelines and Privacy Requirements
• GDPR: General Data Protection Regulation (European Union)
• CCPA: California Consumer Privacy Act (United States)
• COPPA: Children's Online Privacy Protection Act
• PIPEDA: Personal Information Protection and Electronic Documents Act (Canada)

International Data Transfers

When using AI features, your selected text may be processed by servers located in the United States or other countries. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable privacy laws.

Data Subject Rights (GDPR/CCPA)

If you are located in the EU, EEA, UK, or California, you have additional rights:

• Right to Access: Request information about data we process
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of your data
• Right to Portability: Export your data in a structured format
• Right to Object: Object to processing of your data
• Right to Restrict: Limit how we process your data

To exercise these rights, contact us at demogitcode@gmail.com

Consent

By using DocMind Reader, you consent to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use our App.

DocMind Reader - Hybrid Local Document Reader
Offline-First, Online-Enhanced, Privacy-Focused